Background BSE Notice No. 20160607-4 dated 7th June, 2016
NSE Circular No. 280/2016 dated 6th June, 2016
Policy
Relan Industrial Finance Ltd. Will affix facsimile signatures (scanned signature) on the physical
contract
notes issued to its clients. The following controls and procedures are being put in place regarding
the
use of facsimile/ scanned signature:
- 1. Mr. Ajay Relan Designated Director and Mr. Ravi Kant Bhardwaj Compliance Officer is hereby
authorised to affix his facsimile signature (scanned signature) in the Contract Notes and other
documents issued to its clients.
- 2. The procedure/ controls for the same is as under; a. The signature shall be scanned and
uploaded into
the back office systems/software b. The signature would be affixed only on documents generated
by the
Back Office Software c. In case of change of authorized signatories, the signatures would be
replaced
after due Board Approval.
- 3. In case Mr. Ajay Relan no longer holds the position of Director of the company and Mr.
Ravi Kant Bhardwaj holds the position of Compliance Officer of the company then the use of their
signature are should not be continued afterwards under any circumstances. The contract note issued with
facsimile/scanned signature shall be deemed to have been signed by the authorized signatory not
withstanding any misuse of facsimile/scanned signature and the ultimate responsibility to prove
its genuineness shall rest with Relan Industrial Finance Ltd.
Review of the policy
The Board of directors of the company shall review the policy as and when required.
Sd/-
Ravi Kant Bhardwaj
The above policy was approved by the Board of Directors at their meeting held on 07th August 2023
